Notice of Privacy Practices

Privacy Policy & Patient Rights

Early Beginnings Chiropractic

Notice of Privacy Practices for Protected Health Information

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

We arePrivacy Policy & Notice of Privacy Practices

Early Beginnings Chiropractic LLC

Business Address: N54W6135 Mill St #120, Cedarburg, WI 53012 Phone: (262) 421-8539 Email: office@ebchiro.com

Part 1: Website & Communications Privacy

This section explains how Early Beginnings Chiropractic (“we,” “us,” “our”) collects and uses information from visitors to earlybeginningschiro.com, including through our website chat, contact forms, and SMS communications.

Information We Collect

When you use our website, chat widget, or contact forms, we may collect:

  • Your name, phone number, and email address
  • Messages or details you choose to share about your inquiry
  • General website usage data (such as pages visited) through standard analytics tools

How We Use Your Information

We use the information you provide to:

  • Respond to your inquiry and follow up about scheduling or services
  • Send appointment reminders, confirmations, and related communications
  • Improve our website and services

We do not sell, rent, or trade your information to third parties. We do not participate in lead-selling or lead-buying programs of any kind.

SMS Text Messaging

By providing your mobile number and consenting to SMS communications through our website, chat, or intake forms, you agree to receive text messages from Early Beginnings Chiropractic regarding:

  • Appointment reminders and confirmations
  • Follow-up care information
  • Practice updates and notifications

Opt-In Method: Consent to receive SMS is collected through our website chat widget and contact forms.

Message Frequency: Message frequency varies based on your care needs and may include up to 4–6 messages per month.

Message & Data Rates: Message and data rates may apply according to your mobile carrier’s plan.

Opt-Out: Reply STOP at any time to any text message to opt out of future SMS communications. You may also contact us directly at (262) 421-8539 or office@ebchiro.com.

Help: Reply HELP to any message for more information about our text messaging program.

Third-Party Tools

We use third-party service providers to help operate our website, chat, and communications, including scheduling, messaging, and customer relationship management tools. These providers process your information only to help us deliver our services and are not permitted to use it for their own marketing purposes.

Terms of Service

Use of our website and chat is also governed by our Terms of Service (link when available).

Part 2: Notice of Privacy Practices for Protected Health Information

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

We are required by law to maintain the privacy of protected health information and to provide you with notice of our legal duties and privacy practices with respect to your protected health information. We must abide by the terms of this Notice while it is in effect. We reserve the right to change the terms of this Notice and to make new provisions effective for all protected health information we maintain. If we change this Notice, we will notify you in writing and provide a paper copy upon request.

Uses and Disclosures

We may use or disclose your confidential health information for treatment, payment, and healthcare operations. Certain uses will require your signed Acknowledgment; uses beyond these purposes require your Authorization. Certain disclosures required by law or under emergency circumstances may be made without Acknowledgment or Authorization. We will use or disclose only the minimum information necessary to accomplish the intended purpose.

Treatment — Example: We may share your health information with another provider to coordinate your care.

Payment — Example: We may disclose health information to an insurance carrier to obtain payment for services.

Healthcare Operations — Example: We may use your information for internal quality assessment and administrative activities.

Appointment Reminders and Communications — Your name, address, phone number, and records may be used to contact you regarding appointment reminders, care alternatives, or related health information.

Disclosures Without Authorization

We may be required to disclose information without your Acknowledgment or Authorization in cases involving public health reporting, law enforcement, judicial proceedings, communicable disease reporting, suspected abuse or neglect, immediate threats to safety, or court orders.

Open Adjusting Room: We use an open adjusting environment where multiple patients may be present at once. We take reasonable care to protect your privacy, but complete confidentiality cannot be guaranteed in this setting. If you prefer a private room, please let us know.

Others Involved in Your Healthcare

Unless you object, we may share health information directly relevant to a family member’s, friend’s, or representative’s involvement in your care.

Communication Barriers and Emergencies

We may use and disclose your protected health information if we attempt to obtain consent from you but are unable to do so because of substantial communication barriers and we determine, using professional judgment, that you intend to consent to use or disclosure under the circumstances. We may use or disclose your protected health information in an emergency treatment situation. If this happens, we will try to obtain your consent as soon as reasonably practicable after the delivery of treatment. If we are required by law or as a matter of necessity to treat you, and we have attempted to obtain your consent but have been unable to do so, we may still use or disclose your protected health information to treat you.

Authorization Required for Other Disclosures

Except as described above, your health information will not be used or disclosed without your specific written Authorization, which you may revoke at any time. Information related to mental health treatment, substance use, or HIV/STD status receives additional protection and will not be further disclosed without your written authorization.

Patient Rights

You have the right to:

  • Request restrictions on how your information is used or disclosed
  • Request confidential communications by an alternative method or location
  • Inspect and copy your health records
  • Request amendments to your health information
  • Receive an accounting of certain disclosures
  • Receive a paper copy of this Notice upon request

All requests must be made in writing to our Privacy Official.

Complaints

You may file a written complaint with us or with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated. You will not be retaliated against for filing a complaint.

Privacy Official: Early Beginnings Chiropractic N54W6135 Mill St #120, Cedarburg, WI 53012 Phone: (262) 421-8539 Email: office@ebchiro.com

U.S. Department of Health and Human Services: Office for Civil Rights 200 Independence Avenue, S.W., Washington, D.C. 20201 Phone: 1-877-696-6775